Volunteers

Volunteering

The operation of our Club relies on parents volunteering to assistPart of the registration process requires those parents who have elected to pay the standard registration fee (as opposed to the non-volunteer registration fee) to complete a Volunteer Declaration form which requires not less than volunteering on four occasions per child throughout the season, via the sign up icon on the homepage.

Failure to turn up for your nominated duty will serve as an authority for the Club to deduct your credit card with a charge (currently set at $25.00) per occurrence.  The Volunteer Declaration Form needs to be completed with your volunteering commitments and will include an authority requiring your credit card details.  Any shortfall in your volunteering obligations (4 per child), revealed at our end of season audit, will incur a $25 charge per failure to attend e.g. if you only fulfill 2 of your 4 obligations your credit card will be charged $50.

Both this Volunteer Declaration form and a printout of your volunteer commitments (via the Volunteer Icon on the homepage) must be completed prior to attending one of our Registration Days.  

The volunteer signup system on our home page is an online reservation system to manage volunteer bookings.  To access the system, sign in here.

To access your sign ups and to register for the first time you will be required to sign in using your email address for both log in and password.  You will then be presented with sign ups for both training and competition nights.   Select the dates and sessions that you want to volunteer for and complete the information required to form part of your profile.  The system will confirm your sign ups and send you a reminder email a day or so prior to the sign up.

If you have any problems using the system or have any feedback on using it, please email mosmanlavolunteers@gmail.com

Your support of the Club is required to run a successful program and greatly appreciated.

For more detailed descriptions on our Volunteer Roles see below:

Volunteer Roles

1.  ROLE OF AGE MANAGERS AND AGE HELPERS

An Age Manager is required for each gender and age group (U6 to U14+).  It is possible for the role to be shared between two people.  Please contact the Committee if you would like to take on this role.

Age Manager Role

  • Sign in at the Volunteer table and collect the Age folder before the session starts and wear an identifying fluoro vest.
  • Stand at the cone for your age group and take the role as children arrive.
  • Set up parent helpers with necessary instructions and resources.
  • Get to know the children by name and encourage their progress.
  • Get to know parents and foster a spirit of participation.
  • With the input of your parent helpers select the child to receive the weekly award.
  • When the last siren sounds at the end of the session, sit the group down and explain who will receive the weekly award before presenting it.
  • Finish any paperwork and return the folder to the Session Manager.
  • Provide the link between the Executive Committee and your age group.

Age Helper Role

  • Sign in at the Volunteer table before the session starts and wear the identifying fluoro vest.
  • Report to Age Manager to see what assistance they require for the session.
  • When you hear the siren escort children during the training session from event to event.
  • Assist coaches/event managers as required (e.g. measuring and recording)
  • Provide crowd control of the children

2.  ROLES OF CANTEEN AND BBQ HELPERS 

An overall Canteen Manager is required each season.  Please contact the Committee if you would like to take on this role.

CANTEEN 

A Volunteer Manager is required for the Club’s Canteen.  This involves collection and monitoring of stock and generally overseeing available volunteers for Monday Shifts including setup and cleanup.  The coaches unpack the BBQ.  Volunteers to connect the gas bottle and start the BBQ.  All bread and sausages will be delivered ready for the first shift.

Shift 1 – 4:00pm to 5:00 

  • Junior Canteen helpers arrive open canteen
  • Collect bins from Clubhouse and line with fresh garbage bags
  • Opening up the cupboards, fridge
  • Quick clean and sticking up price list, getting all merchandise on display
  • Fire up the BBQ ready for the first shift
  • Having BBQ utensils & sauces ready for McGrath
  • Separate sausages ready for cooking
  • Stack napkin with a piece of bread ready for the sausage sandwiches

Shift 2 – 5:00pm to 6:00pm 

  • Canteen take over the BBQ:
  • Cooked sausages to the canteen
  • Canteen helpers to finish off cooking sausages if needed

Shift 3 – 6 to 7.30 Shift

  • Serve customers
  • Cook sausages
  • Help clean up BBQ implements and pack away all display merchandise
  • Any excess materials (trays etc) returned to upstairs
  • Clean up canteen
  • Replace unsold stock back upstairs in storage room
  • The coaches pack the BBQ away
  • Canteen to tie up garbage bags
  • Return bins upstairs to Clubhouse once rubbish bags removed
  • Lock up canteen including roller shutter and return keys and money to Committee member

TOTS SESSIONS 
Please Note that all parents or guardians of Tots must attend their sessions.  Parents with a child in Tots are not permitted to leave their child – no exception!

CHAMPIONSHIP EVENTS 
This volunteer work does not include the additional duties required if your child(ren) qualify for Championship events.  For these events we establish a duty roster for the weekends they are conducted. Mosman LAC is required to provide proportionate support to all other Centres that compete.  This generally means that all parents are involved in some way. If you have any questions about any of this, please contact anyone on the committee.

If you are unsure what to do, please make yourself known to your Age Manager and they will assign the duties that require your help.  Please note we require 30+ helpers on a regular training night.  On our competition nights, however, we require approximately 100 helpers!!!

Finally, don’t forget that no matter what capacity you serve the Club we all have a responsibility to follow Behavioural Guidelines as set out in the link.

Thanks for your support!