Volunteers

2020-2021 Season Update

Due to current Covid-19 Safety Guidelines Mosman Little Athletics will not be able to include Tiny Tots and Under 6 age groups in our 2020 program.

The Under 10 Age group has moved to the earlier Junior Session.

This will be reviewed mid-season.

Volunteering

IN 2020/21 – ONLY AGE MANAGERS AND VOLUNTEERS WHO ARE SIGNED UP FOR THAT SESSION ARE ALLOWED ON THE OVAL IN THE MLA ROPED OFF AREA.

The operation of our Club relies on parents volunteering to assistPart of the registration process requires those parents who have elected to pay the standard registration fee (as opposed to the non-volunteer registration fee) to complete a Volunteer Declaration form which requires not less than volunteering on four occasions per child throughout the season, via the sign up icon on the homepage.

The Volunteer Declaration Form needs to be completed with your volunteering commitments and will include an authority requiring your credit card details.

Failure to turn up for your nominated duty will serve as an authority for the Club to deduct your credit card with a charge (currently set at $25.00) per occurrence. Any shortfall in your volunteering obligations (4 per child), revealed at our end of season audit, will incur a $25 charge per failure to attend e.g. if you only fulfil 2 of your 4 obligations your credit card will be charged $50.

Both this Volunteer Declaration form and a printout of your volunteer commitments (via the Volunteer link below) must be completed prior to attending one of our Registration Collection Days. To save time, you can upload your completed form here prior to Registration Collection Day.

Volunteers should arrive 15 minutes before the start of the session to allow for sign in and check procedures ie Junior volunteers arrive 4pm, Senior volunteers arrive 6pm.

In addition, all Volunteers will be required to complete a short one-off 15 minute online covid safety training module.

Competition Nights

There are 4 competition nights each season, each requiring more than double the usual number of volunteers to assist.  Only volunteers are allowed on the oval on Competition Nights, so if you wish to watch your child compete you must volunteer.

2020/2021 Competition Night dates:

26 October 2020

16 November 2020

1 February 2021

1 March 2021

Championship Events

Volunteering requirements for the season do not include the additional duties required if your child(ren) qualify for Championship events like Zone or State Relays.  For these events, there will be a separate duty roster for the weekends they are conducted. MLA is required to provide proportionate support to all other Centres that compete, so this means that all Championship families are required to do duties for Championship events.

Signing Up For Duties

To access the volunteer signup system and manage your volunteer bookings, click on the weblink https://signup.com/go/WArhdWS

To access your sign ups and to register for the first time you will be required to sign in using your email address for both log in and password.  You will then be presented with sign ups for both training and competition nights.   Select the dates and sessions that you want to volunteer for and complete the information required to form part of your profile.  The system will confirm your sign ups and send you a reminder email a day or so prior to the sign up.

If you have any problems using the system or have any feedback on using it, please email mosmanlavolunteers@gmail.com

Your support of the Club is required to run a successful program and is greatly appreciated.

For more detailed descriptions on our Volunteer Roles see below:

Volunteer Roles

VOLUNTEER MANAGER/S

This role involves the weekly monitoring of the volunteer duty sign up system and being at training at the start of each Junior and Senior session to manage the volunteers signing in. The Volunteer Manager also carries out checks to ensure families are fulfilling their nominated duties. This role can be shared. Please contact the Committee on mosmanla@gmail.com if you would like to find out more about this role.

AGE MANAGERS

An Age Manager is required for each gender and age group (U7 to U17) and we like to have our Age Managers signed up before the Season begins in October.   It is possible for the role to be shared between two people.  Please contact the Committee on mosmanla@gmail.com if you would like to take on this important role. This season, each Age Manager will receive an information pack at the start of the season and support and guidance will be provided with our new safety guidelines.
Each week, Age Managers

  • Print off the attendance roll and bring the Age Group folder and wear the Age Manager’s orange vest to training.
  • Sign in at the Age Managers Check-In table
  • Wait at the Age Group’s first event and take the role as children arrive.
  • Set up volunteer helpers with necessary instructions and resources.
  • Follow the MLA Covid Safety guidelines and help children and volunteers follow the guidelines too.
  • Get to know the children by name and encourage their progress.
  • Get to know parents and foster a spirit of participation.
  • When the last siren sounds at the end of the session, escort the children to the specified pick up location.
  • For age groups U7 to U11, check off children as they are collected.
  • Finish any paperwork and return the attendance roll to the Session Manager.
  • Provide communication link between the Executive Committee and your age group.

AGE HELPER VOLUNTEERS

Age Helpers are needed for each session to assist the Age Manager to look after the groups.  No athletic experience is required. 

2020/21 TIPS FOR VOLUNTEER HELPERS

  • Athletes will need to be responsible for their own drink bottles this season (no carry baskets) so please ensure drink bottles are labelled, set apart from each other on the ground and collected after each event and before our champions go home.
  • We need to reduce risk groups cross-contamination, so please help ensure the age group remain together when transitioning between events and stop them from physically interacting with another age group.
  • Kids love to wrestle and play but right now we’re trying to limit physical contact so please remind them to try and keep their hands to themselves and save the cuddles for their families. When waiting for events, try to get them to sit 1.5m apart.
  • While we have a lot of signage and ropes around, we appreciate that all the new processes can be hard to remember so please check with any parent that is within the roped perimeter that they have signed in and confirmed their contact details with staff/covid safety officer at the main entrance.
  • Help our athletes sanitise their hands when arriving at each new activity. There are sanitiser stations EVERYWHERE.
  • Kids love taking a posse to the toilets with them and we know that as soon as one puts up their hand to go, everyone wants to join in. This season we need to limit the number of athletes going to the toilet together to 4 at a time where possible. Only 2 athletes can be inside the bathroom at a time and the ones waiting need to socially distance.
  • Being an Age Manager is like herding cats at times so please help them to move the athletes through and between their events in a time efficient manner. We appreciate firm and respectful guidance.
  • Supporting our coaches is important. Encouraging tips and demonstrations for athletes are great but ONLY on a training night. Our competition nights are super busy, so strictly no back seat driving allowed.
  • We have some new requirements to clean shared equipment between groups, so check in with the coaches to see if you can lend a hand at shotput and discus. We will set you up with gloves and disinfectant wipes.
  • Finally, your safety is really important to us so please use hand sanitiser frequently, maintain your social distancing where possible and report any concerns you may have to the covid safety officer.

 CANTEEN (No Canteen & BBQ for 2020)